Media Policy

Wednesday, 13 July 2016

Graduate Women International (GWI) Media Policy for the 32nd Triennial Conference, 24 – 26 August, Cape Town, South Africa

Media Guidelines

Fostering good relations with the online, print and broadcast news media and providing for a free flow of public information is vital to Graduate Women International’s (GWI) programmes and to our Conference co-sponsors, speakers, presenters and participants.

  1. A media representative requesting permission to attend the GWI 32nd Triennial Conference, 24-26 August 2016, in Cape Town does not need to be a member of GWI to attend.
  2. Reporters, writers, news directors, editors and any representative assigned to the news department, including freelance media representatives, writing about the conference, are eligible to attend the conference, however, prior accreditation is required.  
  3. Media representatives must register at the conference registration desk. You will be requested to produce your press card and/or accreditation, for example, a letter from an editor that he/she is a representative of a media outlet, upon arrival at the conference registration desk.
  4. All media representatives covering the GWI Conference will receive identification with “MEDIA” designated on the name badge. Please register and pick up the badge at the registration desk in the conference centre upon arrival.
  5. Media may attend specific sessions once they have registered. GWI and the Conference reserve the right to limit access to certain sessions according to speaker requirements.
  6. Any enquiries prior to the GWI Conference can be sent by email Amy Paunila (ap@graduatewomen.org) from GWI or Liza Monteiro (liza@confco.co.za) from The Conference Company.
  7. Please keep in mind that our speakers have invested many hours in the research and development of this material and copyright laws apply. Therefore, GWI permits and encourages the use of social media, such as Facebook, Twitter, Google+, and blogging as a way to summarise, highlight, excerpt, review, critique, and/or promote the presented materials, poster and exhibit materials, and the Conference in general, provided that:
    1. the material is not shared in full,
    2. the author or speaker is referenced and cited appropriately in each case,
    3. the organiser or speaker has not explicitly requested that some or all of the information presented is not to be captured or shared.
  8. GWI permits taking generic photographs during the Conference, but the audio and video recording is limited to the plenary session, for which permission must be acquired beforehand from Amy Paunila (ap@graduatewomen.org) from GWI or Liza Monteiro (liza@confco.co.za) from The Conference Company.
  9. News media opportunities such as one-on-one interviews and photo opportunities will be held during the Conference only at the approval of the involved dignitaries, speakers and GWI. Please contact Amy Paunila or Liza Monteiro before or during the Conference with specific requests.
  10. GWI reserves the right to ask any media representative whose conduct to Conference attendees, speakers and guests is intrusive, disruptive or offensive, to leave the Conference.  

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Who is GWI?

Graduate Women International (GWI), founded in 1919 as the International Federation of University Women (IFUW), is a worldwide, non-governmental organisation (NGO) of women graduates, advocating for women’s rights, equality and empowerment through access to quality secondary and tertiary education, and training up to the highest levels. GWI’s mission is to promote quality, lifelong education for women and girls, and to encourage and enable women and girls to apply their knowledge and skills in leadership and decision-making in all forms of public and private life. GWI has national affiliates in over 60 countries, and independent members in some 40 countries. GWI is in special consultative status with the United Nations Economic and Social Council (ECOSOC) and is an NGO maintaining official relations with United Nations Educational, Scientific and Cultural Organization (UNESCO) and the International Labour Organization (ILO).